Information Publication Scheme Agency Plan

Table of contents

  1. Responsibility & version information
  2. Introduction
  3. Purpose
  4. Objectives
  5. Establishing and administering AIFS IPS contribution
  6. IPS Information Architecture and Information required to be published under the IPS
  7. Optional information to be published under the IPS
  8. Accessibility under the IPS
  9. IPS compliance review
  10. Annexure A
    Access charges for documents not available on the website
  11. Annexure B
    Indicative timetable WCAG 2.0 conformance

Responsibility & version information

The Records Advisor is responsible for maintaining this document

Date Version Summary Author Approval Date Next Review
18 April 2011 V01 Initial creation of plan Nicky Berg April 2011 April 2012
27 April 2012 V02 Annual review of plan and web content Peter Drummond May 2012 April 2013
10 Oct 2013 V03 Annual review of plan and web content Peter Drummond October 2013 October 2014

Introduction

The Australian Institute of Family Studies (AIFS or the Institute) is an agency subject to the Freedom of Information Act 1982 (FOI Act) and is required to comply with the Information Publication Scheme (IPS) requirements. This agency plan describes how AIFS proposes to do this, as required by s 8(1) of the FOI Act.

Purpose

The purpose of this agency plan is to:

Note: in this plan, information to be published by AIFS under the IPS is referred to as the IPS information holdings, or as the IPS documents when referring to individual documents.

Objectives

The key objectives in this Agency Plan are to outline appropriate mechanisms and procedures to:

Establishing and administering AIFS IPS contribution

The Executive Manager Research Business Development & Accountability is the senior officer responsible for leading the Institute compliance. The Records Advisor, Publishing Manager and Library & Web manager constitute the Steering Committee.

The Institute is developing a comprehensive information management framework which will apply to information published under the IPS. This framework will initially comprise records management plans and policies, which are currently under development. AIFS also intends to develop plans and procedures to address other information asset issues, including intellectual property and copyright.

AIFS will finalise its records management plans and policies as follows:

The Library & Web team will lead better practice initiatives to ensure the Institute contribution to the IPS. These include:

The Library & Web and Publishing teams will also arrange for IPS documents, which are not available on AIFS website, to be made available upon request.

The Institute may charge a person for accessing any IPS document which it is impracticable to publish online:

The Institute’s publications webpages will indicate availability of IPS documents and include any that are impracticable to publish online. Possible reasons for impracticability may include ‘out of print’ and ‘only available in hardcopy. The website will direct a person seeking access to any of these documents to the Library & Web team to arrange access.

To ensure that the IPS information holdings (and individual IPS documents) are easily discoverable, understandable and accessible, the Institute will:

Note that the Institute has for many years provided the following:

Where the Institute has deposited or published IPS documents under a scheme such as the Commonwealth Library Deposit, Australian Data Archive or www.data.gov.au, information about the deposits (including links where available), will be published on AIFS website.

IPS Information Architecture and Information required to be published under the IPS

AIFS will publish documents required to be published under the IPS (s 8(2)) in the IPS section of the website at www.aifs.gov.au/common/ips

AIFS will publish these documents in accordance with the timeframe set out in Annexure B.

AIFS will publish these documents under the following headings:

Agency plan

Who we are

About AIFS

What we do

Our reports and responses to Parliament

Requested information

Contact us

Optional information to be published under the IPS

AIFS will publish on the IPS section of its website other information that it holds (in addition to the information published under s 8(2)), taking into account the objects of the FOI Act (s 8(4)).

AIFS will publish these documents in accordance with the timeframe set out in Attachment B.

Optional information will be published under the following headings:

Our priorities

Our finances

Our lists

Our submissions

Our policies

In addition, in the IPS section AIFS will publish a link to other publications not covered by these headings, including Family Matters, research series papers, fact sheets, staff papers and presentations.

Accessibility under the IPS

All online information required to be published under the IPS (s 8(2)) conforms with the Web Content Accessibility Guidelines (Version 2) (WCAG 2.0) on commencement of the IPS (1 May 2011).

AIFS will ensure that optional information published on its website conforms with WCAG 2.0 in accordance with the time frames in Annexure B.

AIFS dedicated IPS section of its website will state that where a document is not yet available in an accessible format, it will be made available in an accessible format on request, by contacting the Library and Web Manager (whose contact details will be provided). This may be subject to a small number of exceptions identified in Annexure B.

From commencement of the IPS, AIFS will publish any new IPS documents as soon as they are available for publication and ensure that all information newly published on AIFS website conforms with Web Content Accessibility Guidelines (Version 2) (WCAG 2.0).

IPS compliance review

AIFS will review and revise this agency plan at least annually, which will coincide with AIFS’ strategic planning process.

AIFS will review the operation of its IPS from time to time and at least every five years, in accordance with the guidelines issued by the Information Commissioner about IPS compliance review (better practice guidance material to assist agencies to comply with the IPS – to be published in the Information Commissioner’s regulatory capacity).

Annexure A

Access charges for documents not available on the website

No. Document title Date Format Charges
1. AIFS annual reports

1980-81, 1981-82, 1982-83, 1983-84, 1984-85, 1985-86, 1986-87, 1987-88, 1988-89, 1989-90, 1990-91, 1991-92, 1992-93, 1993-94, 1994-95, 1995-96, 1996-97, 1997-98, 1998-99, 1999-2000, 2000-01, 2001-02, 2002-03, 2003-04, 2004-05, 2005-06, 2006-07, 2007-08, 2008-09

Photocopy

Copy (other than photocopy)

Copy of the document in the form of a computer tape or a computer disk

Copy of the document to be sent to the applicant by post or delivered to the applicant

Not Applicable
2. Family Matters No. 26, 1990; No. 25, 1989; No. 24, 1989; No. 23, 1989; No. 22, 1988; No. 21, 1988; No. 20, 1988; No. 19, 1987

Photocopy

Copy (other than photocopy)

Copy of the document in the form of a computer tape or a computer disk

Copy of the document to be sent to the applicant by post or delivered to the applicant

Newsletter (Australian Institute of Family Studies) No. 18, 1987; No. 17, 1987; No. 16, 1986
Newsletter (Institute of Family Studies) No. 15, 1986; No. 14, 1985; No. 13, 1985; No. 12, 1985; No. 11, 1984; No. 10, 1984; No. 9, 1984; No. 8, 1983; No. 7, 1983; No. 6, 1983; No. 5, 1982; No. 4, 1982; No. 3, 1981; No. 2, 1981; No. 1, 1980;
3.

http://www.aifs.gov.au/institute/pubs/index.html

While most of the works have been published by AIFS, some have been commissioned and/or published by others.

Many of the titles marked 'Out of Print' are available in libraries.

Where this is not the case, they can be borrowed from the AIFS Library or via interlibrary loan

Annexure B

Indicative timetable – WCAG 2.0 conformance

AIFS will ensure, to the extent possible, that all documents available on its website prior to 1 April 2011 will conform with WCAG 2.0 in accordance with the following timetable (subject to exceptions described below):

No. Document category Format Indicative WCAG 2.0 conformance date
1.

All documents required to be published under s 8(2)

PDF and HTML

1 May 2011

2.

Optional information published under s 8(4)

PDF and HTML

1 September 2011

The majority of documents listed on the IPS section of AIFS website will be available in an accessible format to meet accessibility requirements. Please note: a number of exceptions may apply to:

Where possible, documents covered by these exceptions will be published in two alternative formats.

AIFS will ensure that all new documents to be published in the IPS section after 1 May 2011 conform with WCAG 2.0.

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